For Job Seekers
Are you applying to work at Columbia Aged Care? If so, this page is for you!
This page provides information to supplement the 'For Everyone' section of this website. It is intended to provide additional detail relevant to your circumstance.
What Personal Information Do We Collect?
We only collect Personal, Credit, Health, Sensitive and Employee Information that is reasonably necessary to assess your job application.
This may include:
Personal Information including your name, email, residential and postal addresses and telephone numbers
Employee Information such as records relating to your employment history, training, performance and conduct
Health Information such as allergies and vaccination status
Sensitive Information such as criminal record checks
(collectively referred herein as Personal Information).
How is your Personal Information Collected?
From You
We will, if reasonable and practicable to do so, collect your Personal Information directly from you.
For example, when you:
Complete a job application via our Careers Page or Seek
Submit your resume and cover letter to us via our Careers Page or Seek
Submit supplementary forms and/or surveys we may send you.
Information collection may take place face-to-face, through the completion of documents such as administrative forms or electronic forms, by way of emails, telephone calls, surveys, through our websites, through the use of our vendors' websites, or through the use of apps on mobile devices.
From Third Parties
We may collect Personal Information about you, from another individual or organisation, but we will always ask for your consent first.
For example:
your employer
your referees
Equifax (background checking agency)
When collecting Personal Information about you from another individual or organisation, we will endeavour to only collect and hold that information if it was lawfully collected, and when the collector’s disclosure of that information is integral to one of our functions.
From Publicly Available Sources
We also collect Personal Information from publicly available websites, directories and databases including, but not limited to Google, Twitter and other social media.
Where are your records stored?
Candidate records are stored with our authorised vendors:
Seek (for application processing and storage)
ELMO (for application processing, storage including Personal and Employment Information)
Equifax (for background checks and pre-employment medicals)
Google Workspace (for corporate email and other productivity tools)
The storage of Personal Information through these providers is subject to the Privacy Policies of these entities.
Do we disclose your Personal Information to other third parties?
No. Other than with your referees and the vendors listed above, we do not have any reason to disclose your Personal Information to any third parties. If the need arose (such as us knowing of an alternate opportunity with another organisation), we would ask for your consent before sharing any of your Personal Information.
How long do we store your Personal Information?
By default, we will keep your application on file for the purpose of notifying you of any future positions but reserve the right to periodically destroy aging data.
You may contact us to request deletion or amendment of your Personal Information at any time. We will consider all requests, having regard to our legal obligations.
Please contact us immediately if you become aware or have reason to believe there has been any unauthorised use of your Personal Information.
Other Policy Sections
